Office Manager with HR Administration reponsibilites

Nanoflex Robotics is an innovative medical startup spun out of ETH Zurich in 2021. We are dedicated to building a next-generation telerobotics platform that facilitates patient access to life-saving interventions. We are looking for a motivated and organised Office Manager to join our team and help us create a productive and positive work environment. In 2024, we were ranked as the best medical technology start-up at the Top 100 Swiss Startups Awards.

As an Office Manager with responsibility for HR administration, you will play a crucial role in ensuring the smooth running of our office and supporting our HR department. You will be responsible for a variety of tasks that contribute to the efficiency and effectiveness of our workplace.

Key Responsibilities

Office management:

• Smooth running of daily office operations.
• Managing the stock of office supplies and placing orders as required.
• Monitoring and initiating payment transactions.
• Processing incoming and outgoing mail and parcels.
• Assisting with the reconciliation of credit card statements.
• First point of contact for employees and guests.
• Assisting with the planning and organisation of meetings, events and travel arrangements.
• Coordinating the maintenance and repair of office equipment and facilities.

HR Administration:

• Responding to employee enquiries and assisting with HR related matters.
• Maintaining employee files and ensuring data accuracy and confidentiality.
• Assisting with new employee onboarding and conducting orientation meetings.
• Assist with benefits administration and payroll.Assist with performance appraisals, including scheduling appraisal interviews, preparing required documentation and tracking employee performance metrics.
• Assist the HR department with recruitment, including posting job adverts and scheduling interviews.

• Proven experience as an office manager, HR administrator or in a similar role.
• Excellent organisational, multitasking and problem solving skills.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Knowledge of office management procedures and basic accounting principles.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of labour laws and regulations and HR software is an advantage.
• Fluency in German and English is a must.

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
• Full-time position with 40 hours per week and competitive pension plan.
• Ability to work from home once a week.