Administrative Assistant Finance (m/w/d)

The Functional Genomics Center Zurich (FGCZ) is a joint state-of-the-art research and training facility of the ETH Zurich and the University of Zurich. We support life science research with state-of-the-art technologies for genomics, transcriptomics, proteomics and metabolomics, as well as by high-end bioinformatics analysis.

The FGCZ is offering a position for an Administrative Assistant in Finance.

The successful candidate will be part of the FGCZ Finance Team of three and will work closely with the respective Accounting and Controlling Departments of ETH and UZH, as well as with a broad range of local, national, and international suppliers and users of the center.

Your responsibilities and tasks will include

• Processing of accounts receivable of the FGCZ (ETH, UZH and industry): Entering, sending and filing of customer invoices, communication with customers and suppliers
• Pre-entry and entering of accounts payable: Communication and clarifications with suppliers and the respective Finance Department 
• Managing and reviewing of expense reports for FGCZ staff
• Issuing of invoices for courses and workshops conducted by FGCZ
• Ordering of office material and management of the electronic inventory at ETH Zurich and University of Zurich using their respective databases and systems
• Entering and transferring SAP data in the internal database/system of the FGCZ as well as providing detailed figures for reports
• Following up accounting topics with different stakeholders via different channels, including phone calls, email, or Zoom
• Professional handling of all correspondence in German and English
• Team support for ad hoc tasks

We are looking for a team player with good organizational and communication skills. The candidate should have a completed business commercial education/diploma or Bachelor degree, preferably in economics or general business (BWL). A solid experience in accounting would be a plus. Very good knowledge of MS Office, especially Excel. Self-confident. IT savvy, as the position requires handling different databases and systems. Prioritization skills and strong attention to detail as well as the ability and motivation to handle repetitive tasks. Proactive mindset with a can-do attitude. Clear communicator in oral and written.  Fluency in English and German is mandatory (at least B2 level spoken and written).

The preferred starting date is 1st of April 2025.

ETH Zurich is a family-friendly employer with excellent working conditions. You can look forward to an exciting working environment, cultural diversity and attractive benefits. Working place is the University Campus Irchel in Zurich with an excellent infrastructure.